25 - Meeting With Your Team: Communication is everything

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Manage episode 283371226 series 2775734
By Jillian M Flodstrom and Jillian Flodstrom. Discovered by Player FM and our community — copyright is owned by the publisher, not Player FM, and audio is streamed directly from their servers. Hit the Subscribe button to track updates in Player FM, or paste the feed URL into other podcast apps.

The question we’re answering today is this: how often should you meet with your team? It can be difficult to balance over and undermanaging, and thinking about team-meetings can be overwhelming. How much is too much? What is too little? What other forms of communication work? Let’s dive into today’s episode and find out.

Jill’s team meets once a week. She feels like this is a good balance of checking on what happened last week and also getting ready for the week coming up. But that doesn’t mean they don’t use other tools constantly. Slack is a good platform to keep in communication throughout the day if there is a quick question that needs answering right away. Email is too slow, clunky, and unnecessarily busy. By using a chat, you increase effectiveness and efficiency. Additionally, Asana is a project-managing platform that Jill’s team uses to house all project-based conversations or questions.

Jill suggests meeting on Monday afternoon. Yes, you read that right, Monday afternoon. This is because if your team is international or live in multiple different time zones, you can accommodate each member of your team.

Using Google Calendars to schedule meetings keeps everyone informed and puts the meeting at the forefront of their mind and top of their priority list without forcing them to search for a Zoom link in their email, resulting in them forgetting about the meeting or coming late.

Jill also recommends an accountability system that ensures members of your team are in meetings on time. While holding employees accountable for meetings, it’s important to remember to ask “how are you?” and “how are things going?” These are essential questions to ask, as we all know that things can be thrown up in the air in our personal lives all the time. Also, be respectful of your employees’ time and hold yourself to the same standard!

Key Takeaways

  1. Meetings once a week is a good balance of checking on what happened last week and also getting ready for the week coming up, but keeping in constant communication through a platform like Slack and/or Asana is key. Email is too slow, clunky, and unnecessarily busy. By using a chat, you increase effectiveness and efficiency.
  2. Use Google Calendars to schedule meetings to keep everyone informed and put the meeting at the forefront of their mind and top of their priority list without forcing them to search for a Zoom link in their email, resulting in them forgetting about the meeting or coming late.
  3. Hold your team members accountable, but hold yourself to the same standard. Be cognizant of time zones, unexpected hurdles, and anything else that could come up. It’s important to remember to ask “how are you?” and “how are things going?”

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