8 - Systems To Maximize Your Day

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By Jillian M Flodstrom and Jillian Flodstrom. Discovered by Player FM and our community — copyright is owned by the publisher, not Player FM, and audio is streamed directly from their servers. Hit the Subscribe button to track updates in Player FM, or paste the feed URL into other podcast apps.

There are plenty of ways to keep your day on track. Planning takes effort and can end up being a big part of your week. Making sure everything is laid out is the first step in having a productive day. Today, we’re going to talk about a few different strategies you can use to point yourself in a direction, hit your goals, and calm the chaos.

First, let’s talk about using paper planning systems. Spiral-bound, ring-bound, and O-ring wiring are all great options for a planner, the point is that you use the one that works best for your needs. Regardless of what type of paper planner or schedulers you use, the point is that you have a place to write down everything that comes up the moment it arises. Like so many people, it’s easy to lose thoughts or miss appointments because you noted it down on a piece of scrap paper that’s blowing somewhere in the wind. Having a place where your brain “lives” prevents things from slipping through the cracks.

On the flip side, there are some seriously useful digital planning tools that can help you organize your day. Lots of folks know and are familiar with Google Calendar, but using the program to it’s highest potential takes some intentional work. For example, Google Calendar is great because you can link any of your other digital calendars to it, block out chunks of your day to accomplish big projects without being interrupted, and coordinate with clients and teammates on availability. Jill and her team use an app called Calendly to schedule, reschedule, or cancel appointments or meetings at their own convenience. That way, you can avoid those annoying 3-4 threads of emails trying to find a time that works for both of you. Additionally, with Google Calendar, you can set aside time to finish those short tasks that can get lost while you’re focusing on a bigger project. It can be personal appointments, professional housekeeping, or even paying bills. Either way, you’ll get a notification that will remind you to get it done. Plus, it’s color-coordinated!

Finally, and in many ways, most importantly, use these tools and check-in with your partner or spouse. Right now, things are crazy with COVID-19 still part of our everyday lives. In many homes, there are multiple people working in a small, sometimes cramped space. Communicating who is going to be where, doing what, and when, helps ease everyone’s mind. Even when it’s personal tasks, having it on a calendar where you can see, plan, and remember what’s on your plate in the coming months can be a massive boost to your life.

Key Takeaways

Having a paper planning system gives you a place to jot down anything that comes your way as it arises. There are dozens of options to choose from, but the point is that they work because they are handy, practical, and house all your ideas, appointments, and off-the-cuff tasks.

Digital planning systems are great, and diving into them can make them even more useful. Don’t be afraid to get creative with your Google Calendar. It’s great to block out time to be uninterrupted, align with your team, and have a reliable app that notifies you of important tasks that may have otherwise slipped through the cracks.

Communicating your schedule with your partner or spouse is essential, especially in today’s climate. With multiple people working from home, it can be hard to find time to accomplish certain things. There are always a million things popping up, so keeping things on the right path with your significant other prevents future troubles.

29 episodes